The coral ExpenseIn card standing between glass towers under a bright sky

AccountsIQ + ExpenseIn

Expense management, built into AccountsIQ

Run accounting in AccountsIQ and manage expenses, cards, mileage and approvals — all in one connected workflow.

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Main features

A more connected way to manage expenses

Connected finance data Automated approvals Real-time visibility

Expenses, coding and reporting stay alignedautomatically between ExpenseIn and AccountsIQ.

Approval workflows move spend through thebusiness without manual chasing.

See spend as it happens,not at month-end.

Plus mobile receipt capture, supplier invoice management, and mileage and travel.

Finance data that stays aligned

GL codes, BI codes, tax codes, suppliers and approved expenses flow automatically between ExpenseIn and AccountsIQ. Less manual entry, more accurate coding, no double handling.

In conversation

Ask it anything

The same assistant that answers across AccountsIQ, here on the page. Ask about coding, approvals, mileage or cashback — it answers from the product.

Answers are generated. Anything that needs a person goes to one.

ACCOUNTSIQ AI ASSISTANT

Tap to start — then ask a question.Answers are unavailable here — book a demo instead.

Ask one of these

Manage expenses from anywhere

  • Receipt capture
  • Expense submissions
  • Mobile approvals
  • Card transaction matching
  • Mileage & travel
New expenseSubmit expenseApprovalsCard feedMileage expensein
Receipt detected
Coffee House
28 Aug 2026
£6.17
£1.23
£7.40
Submit expense
Coffee House 28 Aug 2026 · awaiting approval £7.40
CategoryStaff entertaining PolicyWithin limit ReceiptAttached
Decline ApproveApproved
FromBelfast office ToDublin, client visit Distance104 mi Amount£46.80
Card transactionCoffee House£7.40
ReceiptCoffee House£7.40
Matched

Reconciled against the card feed

Team drinks · eligible spend
Client dinner · eligible spend
Coffee · eligible spend
Taxi · eligible spend
Hotel · eligible spend
Flights · eligible spend
Co-working · eligible spend
Meeting room · eligible spend
Conference · eligible spend
Print · eligible spend
Software · eligible spend
Fuel · eligible spend
Team lunch · eligible spend
Courier · eligible spend
Boardroom · eligible spend
Studio · eligible spend
The coral ExpenseIn card

Physical · Virtual · Subscription cards

Turn everyday business spend into cashback

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Assistive AI

AI built for trust, audit and compliance

Assistive AI supports tasks such as allocations, reconciliations, coding accuracy, exception detection and close preparation.

Assistive AI Reading the receipt
MerchantCoffee House99%
Date28 Aug 202698%
Total£7.4099%
VAT£1.2396%
Coded to7402 Staff entertaining94% considered 7100 Travel · 4%
Receipt matched to the expense line
Duplicate check clear
1 item outside policy, held before approval

Merchant, date, net, VAT and total come back filled in.

  • AI categorisation uses extracted receipt and invoice data to create consistent records.
  • Receipt verification checks receipts against claims and company policy before approval.
  • Anything outside policy is flagged before it reaches approval.
ApprovalHandover
The decision is still yours
Line manager Waiting

Approval decisions and financial control stay with your finance team.

Nothing is posted, saved or submitted without human review and approval.

  • All AI features are optional, so teams decide how and when they are used.
  • Customer data is never shared between organisations and is never used to train public AI models.
  • All AI-supported output can be reviewed and audited.
ExpenseIn Cards

Cashback on everyday business spend, from the Advanced plan up.

  1. 01Physical cards
  2. 02Virtual cards
  3. 03Subscription cards
  4. 04Real-time visibility
  5. 05Simplified reconciliation

Cards are issued by Stripe Payments UK Limited, an electronic money institution authorized by the Financial Conduct Authority (firm reference number: 900461), and by Stripe Technology Europe Limited, authorized by the Central Bank of Ireland (firm reference number: C187865), under license from Visa Europe Limited. Full disclosure in the footer.

NoneCore
0.50%Advanced
0.75%Complete

In the browser

The finance team sees all of it

Expenses, coding and reporting stay aligned automatically between ExpenseIn and AccountsIQ.

Approval workflows move spend through the business without manual chasing.

See spend as it happens, not at month-end.

Plus mobile receipt capture, supplier invoice management, and mileage and travel.

Transactions
DateMerchantAmount
28/03/2025 13:18Amazon£296.50
07/03/2025 12:05Costa£4.37
28/08/2025 09:12Coffee House£7.40
New Approval Flow
Approval Flow Name
General team expenses
Description (optional)
ApproversConditionEdit
1st David Phillips Always Amount No
2nd Shared (2 ap… Amount Exceeds 500.00 No
Add 3rd Stage +
Create
£3,135.63
Annual Expenditure by Category
Equipment
Accommodation
Train Fares
Staff Training
Subscription
Top Spenders (Top 10)
UsersDepartmentAmount
Sarah BrownSenior Management£812.40
Daniel OkaforSales£596.15
Aoife KellyOperations£468.60
Marcus LindqvistMarketing£372.35
Priya RamanEngineering£293.59
Tom WhelanFinance£161.77

What finance teams get out of it

By connecting expense management with accounting, AccountsIQ and ExpenseIn help organisations reduce manual administration, improve coding accuracy and gain greater control over business spend.

The integration between AccountsIQ and ExpenseIn is an absolute gamechanger. This removes manual work and considerably speeds up our month-end process.
90%faster month-end close, in their own reporting Eric HarmonFinance Controller, Triathlon Ireland Read the full story
We’ve made the right decision for the business because both of these systems are already demonstrating the ability to cope with our ever-changing size and structure.
Tom PerksFinance Manager, CPW Read the full story

Less time spent on manual reporting, across both systems.

Common questions

ExpenseIn is a complete expense management platform that lets you create, approve and report on expenses in one place, covering receipt capture, approvals, mileage, company cards and reporting. It's the expense platform AccountsIQ now partners with to give customers a more connected finance workflow.

ExpenseIn syncs directly with AccountsIQ in both directions. GL codes, BI codes, tax codes, suppliers and approved expenses flow automatically between the two systems. That means less manual data entry, more accurate coding, and finance data that stays aligned without double handling.

No. ExpenseIn is designed to work alongside AccountsIQ, not replace it. You keep AccountsIQ as your core accounting system and add ExpenseIn specifically for expense management, with the two connected through the integration.

Cashback is available on the Advanced and Complete plans, at 0.50% on Advanced and 0.75% on Complete. The Core plan does not include cashback. Cards are issued by Stripe Payments UK Limited and Stripe Technology Europe Limited under license from Visa Europe Limited; the full UK and EU disclosure is in the footer below.

Accounting software with expense management helps finance teams manage core accounts while also handling the employee spend that feeds into them, including expenses, mileage, company cards, supplier invoices, approvals, and reporting. With AccountsIQ and ExpenseIn, businesses can choose a cloud accounting platform that offers expense management as a connected add-on.

It's built for growing and mid-sized finance teams that want accounting and expense management to work together. It's especially useful for organisations dealing with employee claims, card spend, mileage, supplier invoices, coding, approvals, and month-end reporting.

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