National governing bodies and fast-growing non-profits often face the same finance headaches: legacy systems, bloated charts of accounts, manual spreadsheets and disconnected tools for purchase orders, credit cards and expenses.

In this webinar, Triathlon Ireland and AccountsIQ, alongside expense management partner ExpenseIn, walk through how Triathlon Ireland streamlined its entire finance stack — from month-end reporting to employee expenses — and what’s changed since going live.

Triathlon Ireland at a glance:

• ~70,000 people taking part in triathlon events across the year
• ~100 clubs and ~220 events nationwide
• ~12,000 members and a growing youth sector
• 24 staff based at the National Sports Campus, with c. €2.4m turnover

From that starting point, Financial Controller Eric Harmon explains:

• The pain points of their legacy finance system:
  • 695 nominal codes with duplicates and unclear usage
  • Single-dimension reporting, driving heavy reliance on Excel
  • Separate PO and credit card systems that didn’t integrate with finance
  • Manual exports, imports and data manipulation for every cycle
• Why Triathlon Ireland chose AccountsIQ:
  • Cloud-based access with multiple logins and no on-premise server hassle
  • A multi-dimensional analysis structure (categories, subcategories and BI codes) to slice and dice income and costs
  • Scalability to handle future growth in events, programmes and entities
  • Native integration with ExpenseIn for automated expense posting
  • Built-in PO workflow approvals with live budget vs actual views
• How they rolled out the new system:
  • Implementation kick-off in early May, go-live on 1 August — right in the middle of triathlon season
  • Weekly project calls and structured task tracking via Wrike
  • Use of AccountsIQ’s Learning Academy for self-paced training
  • Hands-on PO training delivered to non-finance staff

You’ll also see live product demos from ExpenseIn and AccountsIQ:

• ExpenseIn shows how the ExpenseIn Card and virtual cards:
  • Eliminate most out-of-pocket spend and reimbursements
  • Automatically create draft expenses when a card transaction is made
  • Use OCR to read receipts, and AI to auto-categorise spend
  • Apply smart spend controls (limits, merchant/category/location rules)
  • Post fully coded expenses (including GL codes and dimensions) directly into AccountsIQ
• AccountsIQ demonstrates how ExpenseIn data lands in the finance system:
  • Employee expenses mapped to supplier-style employee accounts
  • Correct nominal coding, VAT and BI codes coming through automatically
  • Ability to reimburse out-of-pocket spend or reconcile card spend
  • Multi-dimensional reporting on spend by department, programme, project, location and more

Eric also shares early results:

• Chart of accounts reduced from 695 to ~200 nominal codes
• Month-end closed within three days despite being only six weeks post go-live
• Removal of complex Excel work and legacy formula-heavy reports
• Time savings that translate directly into better work–life balance (including more time watching Peppa Pig with his three-year-old)

Whether you’re in a national governing body, charity, membership organisation or any growing finance team wrestling with legacy tools, this webinar gives a practical, real-world example of how modern cloud accounting and integrated expense management can transform how you work.

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