FAQs

AccountsIQ can automate much of a charity finance team’s day-to-day and month-end work, starting with banking and cash through automated bank feeds, smart matching for reconciliations, and suggested payment runs with basic cashflow visibility. It also streamlines purchase-to-pay with online POs and remote approvals, digital invoice capture via integrations, and batch posting for supplier invoices, prepayments, and credit notes. On the income side, you can automate donations and receivables by bringing data in from CRM/event/membership systems via the open API, using recurring invoices for regular grants or contracts, and matching receipts through bank automation.

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For franchise networks, AccountsIQ can automate repeatable finance work across all locations, including bank feeds and smart reconciliations, payment runs and cashflow forecasting, batch AP invoice processing with approval workflows, and AR automation from integrated POS. It also streamlines intercompany postings, one-click multi-entity consolidation, and recurring month-end journals, with reports and dashboards generated consistently for head office and franchisees.

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AccountsIQ gives you a single, portfolio-wide financial view bycombining multi-dimensional analysis with real-time reporting. Using thegeneral ledger, plus up to six BI analysis codes, you can tag transactions byentity/SPV, property (block/unit), and other attributes such as region, assetclass, or manager. That makes it easy to produce portfolio KPIs like NOI byproperty or region, occupancy-linked revenue views, and operating cost per unitor per m².

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In practice, being “connected to the cloud” with AccountsIQ means your finance platform can exchange data automatically with the tools you already use—without CSV exports and manual rekeying. 

AccountsIQ provides an open API so your team or partners can connect systems like CRM, billing, banking, and data warehouses, and it also supports plug-and-play integrations through marketplace partners for common workflows. Depending on the integration, data can sync in real time or on a schedule, so your numbers stay up to date with less effort.  

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For subscription or SaaS-style businesses, AccountsIQ supports scaling reporting by letting you analyse revenue and costs across up to six dimensions so you can report the way leadership teams and investors expect. With advanced BI and reporting, you can build live MRR/ARR, margin, and cohort-style KPI views without relying on manual spreadsheet models.  

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Yes. AccountsIQ is a true cloud, browser-based platform. Therefore, you can access it securely from anywhere with an internet connection, as well as collaborate across entities and locations in real time

AccountsIQ supports this mainly through visibility, analytics, and workflow controls. You can monitor unusual behaviour using real-time AP/AR views (overdue items, odd balances, atypical credit notes/prepayments) with drill-down to the underlying transactions, plus dashboards/BI to compare current vs historical payment patterns by supplier/customer, amount, method, and timing.

Automated bank feeds with smart matching highlight exceptions during reconciliation, and configurable approval workflows add extra checks for higher-risk or higher-value payments—helping prevent off-process payments and making anomalies easier to catch early.

The emphasis is on integrated, real transaction data. Through automated bank feeds with smart matching, AP/AR ledgers and suggested payment runs, you can forecast cash flow based on real activity.

You can also layer in manual assumptions and scenarios—either via exports or through integrations with forecasting tools—for more advanced modelling.

Within banking and payments, AccountsIQ uses your banking integrations and analysis to automate bank reconciliation, generate a suggested payment process and support cashflow forecasting to improve payment planning.  

In practice, this means AccountsIQ uses live bank data and AP/AR information in the system to project cash movements.

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With the ProForecast integration, you can import historical data and actuals from AccountsIQ, set baseline budgets and targets and refresh forecasts as new actuals come in to run scenario comparisons. This allows you to compare revised forecasts to the original budget without overwriting it.

For a deeper budgeting and forecasting analysis, AccountsIQ integrates with ProForecast, which lets you pull data from AccountsIQ to set budgets and targets, as well as use configurable forecasting structures and reports rather than building everything in Excel.

AccountsIQ has a flexible 3-level GL analysis, as well as a multi-dimensional analysis. You can drill down from summary reports to transaction level via the GL and analysis structures and use 250+ pre-built reports and dashboards to analyse those variances in detail.

Yes, AccountsIQ has configurable approval workflows that lets you define standard approval routes and multi-tier approval chains, as well as route invoices and payment approval automatically to the right approvers. You can also monitor approval statuses via dashboards.

AccountsIQ integrates with electronic banking systems, and imported transactions are matched using smart analysis to speed up bank reconciliation. The system can then generate suggested payment runs and support cash-flow forecasting based on reconciled data, significantly reducing manual matching.

AccountsIQ integrates with electronic banking systems to pull transaction data into the platform. This creates automated bank feeds so you can avoid manual imports and spreadsheets.

Data flows from your banks in near real-time, giving you up to date cash and transaction visibility across entities.

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Yes. AccountsIQ is designed so finance users, not developers, can build and manage dashboards.  

Using 250+ pre-built reports as building blocks, you can configure dashboards by role, department, or user and choose which charts and reports appear.

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AccountsIQ supports role-based access, so you can give different users different levels of access and ensure people in subsidiaries only see the financial insights that are relevant to them. The platform is designed to support collaboration across multiple entities while maintaining strong access controls.

Because AccountsIQ is a cloud-native system designed for analytics, reports that used to take days in legacy systems can often be produced in minutes. AccountsIQ provides real-time dashboards and reporting once your data is in the system.  

With 250+ pre-built reports and dashboards, you can usually start seeing useful insights as soon as your chart of accounts and BI codes are set up and you have started posting transactions.

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From next level reporting, to simple consolidation, seamless integrations and advanced business intelligence, our features are all designed to help you work better and achieve more. See more about our market-leading features here:

We have top tier hosting sites in UK, Europe, USA and Australia. For UK customers, data does not leave the UK.

Each entity has a unique database (i.e. their records would be held in a separate unique database and not combined with records from other companies in one large database).  The application as well as the hosting site have been independently ‘penetration tested’ by PwC UK to ensure there are no “holes” in the application that would allow malicious attacks or unauthorised access. Data is protected behind three layers of firewalls and all data going in or out of the system is encrypted.  

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To use AccountsIQ, you'll need an internet connection and a modern web browser (Chrome, Firefox, Edge, or Safari). As a cloud-based system, no special software is required. Ensure your browser is up to date for the best experience.

OCN London gained secure, automated insights by replacing its on-premise Infor setup) with cloud-based AccountsIQ, enabling secure remote access without the VPN/security overhead.

On the “insights” side, they automated invoicing by integrating AccountsIQ with their learner management system and then connected PowerBI for live dashboards, KPI tracking, and board-level visibility—so leadership could see performance in real time rather than waiting for manual reporting.

Watch Damian’s full customer story video.

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AccountsIQ helps charities produce consistent, comparable SORP-style reporting by combining a flexible GL with BI codes. You can map income and expenditure to the categories you need and tag transactions as restricted/unrestricted and by fund or programme to support the way charities report. This multi-dimensional structure makes it easier to build reports that mirror a SoFA layout and other common SORP disclosures, using a mix of standard reports and customised layouts with drill-down to the underlying transactions.

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You can track multiple revenue streams and allocate costs in one system by structuring AccountsIQ around the GL plus BI analysis codes, then using standard and recurring journals for consistent allocations. For revenue, you’d typically set up separate GL accounts for each main revenue stream and then use BI codes to capture the detail that matters. By tagging each invoice and journal with the right GL and BI combination, you can report revenue by stream, brand, channel, region, or any mix of those, including across entities using group reporting.

For cost allocation, direct costs like production or campaign spend are coded to the same BI structure as the related revenue, so profitability reporting stays aligned. Shared costs can be allocated using recurring or template journals, spreading costs by a set percentage across BI dimensions and entities. Where costs need to be recharged between entities, those intercompany allocations can be posted within AccountsIQ, with eliminations handled during consolidation.

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AccountsIQ helps automate several of the most time-consuming month-end processes by reducing manual posting, matching, and approval chasing. For banking and cash, automated bank feeds and smart matching support faster reconciliations, and finance teams can use system-driven workflows for payment runs and improved cash visibility, including forecasting. On the payables side, month-end is streamlined through capabilities like batch invoice posting, prepayment handling, and credit note processing, while purchase order raising and approvals can be managed remotely through automated workflows.

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AccountsIQ is built for multi-entity groups that need to manage multiple SPVs without losing control or visibility. Each SPV can operate with its own ledger, currency, and reporting structure, while still rolling up into the wider group through one-click consolidation. That consolidation can handle the realities of growing groups, including multi-currency translation, groups-within-groups structures, and more complex ownership arrangements such as minority interests or joint ventures.

On the intercompany side, AccountsIQ helps you process and track transactions between SPVs within the same system, with eliminations handled during consolidation to reduce manual spreadsheet work and reconciliation.  

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AccountsIQ is a full general ledger system designed to support a fast month-end close. In practice, finance teams use journals and adjustments for robust period-end accounting, including standard and recurring journals for accruals, allocations, and deferrals, as well as postings to manage prepayments across periods. All entries flow directly into real-time reporting and consolidation

Yes. AccountsIQ is a real-time, cloud GL with BI on top. Therefore, you can access accurate and up-to-date information and consolidate at any time.  

The GL and BI layer provides 24/7 reporting insight, so balances and reports reflect posted transactions immediately.

Yes. AccountsIQ is designed for group insight. One-click consolidation across entities and currencies, as well as group-level reporting and BI analysis allow for 24/7 reporting insight, so you can consolidate and report at any time to support rapid and informed decisions.

Yes. Utilising AccountsIQ consolidation features, you can pull together budgets, revised budgets, actuals and variances from all entities and subsidiaries and view these at group level to track performance and trends.

Forecasting logic draws on live bank transactions, AP items used in suggested payments runs, AR receipts and other movements that impact bank balances. This combination is then analysed to improve payment planning and forward-looking cash visibility.

Cashflow forecasting can effectively be viewed via dashboards and reports, so you can see real-time cash positions and trends across entities.

As AR is a core module, you can see full visibility of the payments due, as well as customer balances and allocations.  

With AccountsIQ, you can drill down from a customer summary down to the transaction level using the GL structure and review each customers full AR activity for effective credit control.

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AccountsIQ includes extensive AR reporting as part of its core financials and BI layer. Not only can you run AR and aged debt reports for month-end, but you can also export those reports for further analysis or inclusion in management packs.

You can absolutely track AR performance and KPI’s by using AR reports and dashboards to monitor aged debt, DSO, cash collection trends, and more.  

Through tagging transactions and integrating with AR tools like Chaser, you can get a granular analysis and automate invoice chasing to improve collections.  

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Yes. AccountsIQ helps reduce manual errors through automating data entry via integrations such as CRM, billing, expense tools and bank feeds. AccountsIQ also uses workflows and approvals so invoices can remain consistent and controlled processes.

Errors typically creep in when you are juggling manual uploads and spreadsheet handling, so AccountsIQ automation automatically mitigates that risk.

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Before you consolidate in AccountsIQ, you’ll typically need to set up your entities and group structure (including ownership), map each entity’s local chart of accounts to group summary codes, and configure currencies and centrally managed FX rates. You’ll also agree intercompany posting rules so balances align and set up reporting periods plus budgets/forecasts so group reports can pull actuals and variances consistently. The detailed setup steps are usually covered during implementation.

AccountsIQ is designed to minimise mismatches by controlling intercompany postings.  

Intercompany purchase invoices remain unposted until they are accepted and correctly coded in the receiving company. This helps keep intercompany accounts balanced at the group level before you run a consolidation.

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Implementation is project-based, we work with you to design your group structure, mapping, FX setup and consolidation rules. For an accurate estimate, speak to a member of our team.

Absolutely, AccountsIQ is built specifically for multi-entity groups and multi-currency environments. Each entity handles books individually, while giving you accurate and real-time group consolidation.

AccountsIQ can streamline consolidation with one-click consolidation of multi-entity and multi-currency accounts, as well as create automated and controlled inter-company postings.  

Our real-time, group-level reporting ensures that you don’t need manual, Excel-based consolidation each month, which many customers state saves them up to a week a months on period-end and consolidation work.

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AccountsIQ offers a wide range of dashboards that you can tailor to your business. Examples include group and entity-level financials, cashflow forecasting, sales and revenue pipeline views, risk and KPI tracking, and role-based performance metrics—though this list isn’t exhaustive.

If you’d like to see what’s available and which dashboards would suit your team best, book a demo and we’ll walk you through the options.

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Compared with many other finance systems, AccountsIQ offers real-time reports and dashboards, a multi-dimensional analysis with up to 6 BI codes, 250+ pre-built integrated reports, one-click consolidation reporting for multi-entity and multi-currency groups, as well as OData live connectors to Excel and Power BI for advanced analytics.

The AccountsIQ consolidation features allow you to run instant, real-time group consolidations across multiple entities and currencies. You can automate FX handling with centrally managed average and period-end rates, as well as simplify inter-company transactions.

Find out how our real-time consolidation features can benefit you with a live demo.

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Yes, you can absolutely build most of your monthly management pack inside AccountsIQ. Use the 250+ pre-built reports and set up dashboards for P&L, balance sheet, cash flow, KPIs, and margins. Then, save the reports you use and run the same pack each month, with drill-downs when you need it.

If you still need a board pack in PowerPoint or PDF, do the analysis in AccountsIQ first, and then export key pages for the final presentation, instead of building everything in Excel.

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With AccountsIQ, you can consolidate multiple entities and currencies instantly, drill down from summary dashboards down to the transaction levels any time, as well as utilise our live dashboards and reports, which gather live data from the system as soon as transactions are posted and approved. No need for manual refreshes or data re-uploads.

Most standard and consolidated reports can be exported directly to Excel, PDF, and Power BI via our OData live connector. Simply choose the export format and download.

For group and consolidated reporting, there is a ‘one-click’ group reporting that you can then export in the same way.

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AccountsIQ is built to scale with your business, no matter how complex your needs become.
Our  software is trusted by over 35,000 users, many of whom are handling multiple entities and currencies.  

From advanced multi-entity consolidation to sophisticated multicurrency reporting, our software is designed to handle the complexities of global operations seamlessly.

For a real-world example of how AccountsIQ supports growing companies, check out our case study with StitcherAds here.

AccountsIQ is designed to sit at the centre of an integrated finance stack, including property management software. Using the open API, your property platform can push financial events such as rent and service charge postings, fees, and tenant lifecycle activity (move-ins, move-outs, renewals)as billing/AR transactions, while the operational tenant details remain in the property system. Where a standard integration is available through the marketplace, this can often be enabled quickly; otherwise, a tailored API connection can be built with support from the integrations team. The result is that turnover, renewals, and arrears data flows directly into AccountsIQ as AR and revenue—reducing manual exports and spreadsheets and keeping reporting consistent.

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Approved expense claims with all involved information flows into AccountsIQ so you can avoid manual re-keying.

ExpenseIn is an all-in-one expense management solution that integrates with AccountsIQ. This integration streamlines employee expenses by capturing and approving expenses within ExpenseIn, and then the integration posts the resulting expense data into AccountsIQ, so you avoid manual re-keying and spreadsheets – keeping your GL, AP and reporting up to date with minimal effort.

Read more about ExpenseIn.

Yes, integration with payroll systems is a common use case. AccountsIQ integrates with other cloud-based applications via Open API.

AccountsIQ integrates with many electronic banking systems to automate the flow of statement lines. Transactions are “smart matched” against invoices and entries where possible, and suggested payment runs and cash flow forecasting are based on live bank and AP data.

Since AccountsIQ supports Open API, you can integrate with most cloud-based applications to tailor to your business’s needs. Our marketplace of plug-and-play integrations include popular applications such as Stripe, Salesforce, and AutoEntry.

To see what integrations we offer, refer to our integrations page, or contact our team today.  

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Once we develop an integration with a partner, it becomes available for all users.

We work with your team to build custom integrations, if they aren't already available through our open API.

AccountsIQ can be lower-cost than on-premise systems because it removes the need for servers and local infrastructure—hosting, backups, and upgrades are included in the cloud subscription. Updates are delivered centrally, reducing the IT time and expense associated with version upgrades, patches, and local installs. It’s also designed as a mid-market cloud finance system rather than a large ERP, which typically means a faster implementation and lower project costs than traditional on-premise ERP rollouts. As your charity grows, you can add users, entities, and integrations without needing a major re-platforming exercise.

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Yes, our support teams are 100% UK and Ireland based, and outside of business hours, you can access our online training and support resources any time and from anywhere.

To contact support, please email us at support@accountsIQ.com or submit a ticket using the support icon in the top left corner of the system.

AccountsIQ offers comprehensive training and support throughout the onboarding phase to ensure your team can confidently use the system.  

Post-onboarding, our expert support team provides ongoing technical assistance and expertise. You can also access a wide range of online training resources in our award-winning AIQ Academy which provides comprehensive video training and help articles for self-service.