When Dan Garrigan, Finance Director with Merchant Taylors’ Company, decided it was time to upgrade from Sage 200, he knew their new finance system had to be in the Cloud.
"Sage 200 was coming to its end-of-life and the reporting was clunky. If we were going to change finance system we definitely wanted it to be Cloud-based, rather than incurring server costs."
Dan undertook a broad search of the accounting software marketplace. He looked at both large ERP systems, such as NetSuite and Sage Intacct, and smaller out-of-the-box software, such as Xero.
AccountsIQ ticks all the boxes
"We fell between two stalls. Our finance needs are more complex than the functionality we found in the out-of-the-box systems, like Xero. But it was hard to justify the cost of something like Netsuite."
After joining a couple of AccountsIQ’s webinars and demos, Dan thought: ‘that ticks all the boxes’.
A painless change
Dan and his team found switching to AccountsIQ painless. Here’s his advice if you’re thinking of embarking on a similar project:
1) Allow time for pre-implementation work
Dan’s team thought ahead about the design of their Chart of Accounts. They then refined this with the AccountsIQ team who shared their experience of what had worked with other customers. As Dan says:
“The design of your Chart of Accounts is the big thing to get right. Everything else then follows. The time spent on this really paid off for us. We’ve got a design we’re happy with and meets all our needs.”
Watch our ‘How healthy is your Chart of Accounts?’ webinar.
2) Be flexible
The ideas you have at the start of your project might not carry through to implementation. That’s not a problem. As Dan explains:
With AccountsIQ, you get Sandbox test entities. This is great because you can play around with the software before you go-live and see what things look like and how it all works.
3) Invest in team training
Dan strongly recommends training your team, both in the run up to implementation and in the first two months post go-live. As he says:
"AccountsIQ are extremely good at this. We used the AIQ Academy and we had bespoke online training sessions with Daryl. They were all invaluable. We’ve kept the recordings and the team refer back when they need a refresher on features they don’t use regularly."
Find out more about how AccountsIQ can help your finance team
AccountsIQ’s charity accounting software is trusted by over 100 charity and not-for-profit finance teams. You can read their stories here.
To find out more talk to one of our accounting experts.