Accounts IQ (“we”) is a “data controller”. This means that we are responsible for deciding how we hold and use personal information about you. This Candidate Privacy Notice makes you aware of how and why we may use your personal data during our recruitment exercise (whether as an employee, worker or contractor), and how long we will keep your data.
When we refer to Data Protection Legislation, we mean the EU General Data Protection Regulation (EU GDPR), Data Protection Act 2018, GDPR (United Kingdom General Data Protection Regulation) (UK GDPR), the Privacy and Electronic Communications (EC Directive) Regulations 2003 and any legislation implemented in connection with this legislation.
We will comply with data protection law and principles, which means that your data will be:
When you apply to work with us, we will collect, store, and use the following categories of personal information about you:
We may collect personal information about candidates from the following sources:
We will use the personal information we collect about you to:
It is in our legitimate interests to decide whether to appoint you in the role since it would be beneficial to our business to appoint someone suitable based on the job description and requirements.
We also need to process your personal information to decide whether to enter into a contract of employment with you.
Having received your CV and covering letter we will process that information to decide whether you meet the basic requirements to be shortlisted for the role. If you do, we will decide whether your application is strong enough to invite you for an interview. If we decide to call you for an interview, we will use the information you provide to us at the interview to decide whether to offer you the role. If we decide to offer you the role, we will then verify your right to work and take up references if required before confirming your appointment.
If you decide not to provide the information necessary for us to consider your application (such as evidence of qualifications or work history), we will not be able to process your application successfully. For example, if we require details on a certification or references for this role and you do not provide us with relevant details, we will not be able to take your application further.
We may also process the following special categories of personal data:
If you disclose sensitive personal information during the shortlisting or interview process, we will use your particularly sensitive personal information in the following ways:
You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.
We currently do not use any 3rd party recruitment platforms or job boards to capture any job candidate data.
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions, and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
We will retain your personal information for a period of 12 months after we have communicated to you our decision about whether to appoint you to the role. We retain your personal information for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. After this period, we will securely destroy your personal information in accordance with our data retention policy.
If we wish to retain your personal information on file, on the basis that we may wish to consider you for a future opportunity, we will ask your consent to retain your personal information for a fixed period.
Under certain circumstances, by law you have the right to:
If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact our Data Protection Officer (DPO) at email@example.com.
We have appointed a data protection officer (DPO) to oversee compliance with this privacy notice. If you have any questions about this privacy notice or how we manage your personal information, please contact the DPO at firstname.lastname@example.org. You also have the right to lodge a complaint with a supervisory authority. You can find a list of Supervisory Authorities here.